Initial Email Template (ANYTIME)
IMPORTANT: These templates are pretty introductory, so if you are already communicating with the school and have a relationship (emails, texts, or calls back and forth) then make sure you make the email a little more relational and you do not have to "introduce" yourself in the beginning of the email. Also, make the end of the email a little more asking "what is the next step in the process, because I am very hopeful to be a future (mascot)?". If you really like the school ALWAYS TRY TO MOVE THE RELATIONSHIP FORWARD AND ONTO THE NEXT STEP.
ADD IN ON AVERAGE ONE-TWO SENTENCES ABOUT THE SPECIFIC SCHOOL YOU ARE EMAILING, BECAUSE WE WANT ALL OF THESE EMAILS TO BE TARGETED AND NOT LOOK LIKE A COPY AND PASTE. IT IS MORE LIKELY A COACH IS GOING TO READ AND RESPOND IF IT SAYS SOMETHING SPECIFIC ABOUT THEM AND THEY KNOW YOU ARE INTERESTED IN THEM AND NOT JUST EVERYONE IN THE COUNTRY. I KNOW THIS TAKES MORE TIME TO RESEARCH, BUT WILL WORK OUT BETTER FOR YOU IN THE LONG RUN TO TAKE THE TIME.
Reminder: These templates are used by all RPR athletes, so if you just copy and paste and do not add your own personality/flair they will seem more boring and might not get the attention of the coach like you want. SO ADD PERSONALITY/FLAIR.
Follow the prompts in the below email template…
BOLD = things that you must change to your information
Red Highlight = things that you can add to give your email more personality and a personal touch
Subject Line: Sarah Spiker, 2028, S (Add approach touch or something that makes you stand out. If you don't know what it is or if you should add it ask your club coach or club recruiting coordinator.)
Coach ________ (spell their name correctly!!),
My name is Sarah Spiker (YOUR NAME AS IT APPEARS IN UA, and you can put a Nickname in quotes Sarah “Rah” Spiker if you go by something other than what is in UA) and I am a 5’6’’ class of 2028 S and I play for RPR 15 Monkeys!
I have researched University/College Name and both the program and university look amazing and somewhere that I would love to be a part of. My highlight video is below and I would appreciate it if you would respond with any feedback you may have for me?
If you can see me as a part of your program I would love to find time to chat and get to know you, your volleyball program, and your university better. My phone number is 123-456-7890 and feel free to text me if that is easier to set up a time to call. If you are emailing D1 and you are a Sophomore/Freshman instead of these last 2 sentences you can put "I know we cannot talk until after June 15th following my sophomore year, but I will follow along until then via social media and your website. I look forward to learning more about University/College Name and your volleyball program by following along."
(LINK TO YOUR YOUTUBE CHANNEL)
Sarah Spiker
C: 123.456.7890
2028 | 5’6” | S
Approach Touch: 10’3” (only use this if it pertains to an attacking position)
GPA: 3.7
Instagram: @
Twitter: @
